Board of Education, Regular Meeting July 24, 2003 Independent School District 739 o Kimball, MN

The meeting was called to order by chair Kersten at 6:32 p.m. with elementary principal Clark and members Kersten, VanVleet and Stenger present. Member Gillman and Superintendent Thielman arrived at 6:35 p.m.; member Kuechle arrived at 7:02 p.m., high school principal Imholte arrived at 7:09 p.m. The Pledge of Allegiance was said by all in attendance. Motion by VanVleet, seconded by Stenger to approve the agenda as amended. Motion Carried (MC). Motion by VanVleet, seconded by Gillman to approve payment of the listed bills in the amount of $175,442.45 of which $7,014.65 was construction related expenditures. MC. Motion by Gillman, seconded by Stenger to approve the consent agenda. MC. The consent agenda included: a. Approve minutes for June 19, 2003 regular board meeting b. Designate Tri-County News as the official school publication c. Designate official depositories: State Bank of Kimball as primary, with Witt Financial, Prudential-Bach, FBS, Capital Markets Group, MSDLAF+, C.D. Securities, New West Federal, Thompson-McKinnon Securities, First American, First Bank, Zapp National, Norwest Bank, Twin City Federal, First National, Marquette National as other potential depositories. d. Purchase surety bonds – carry $1,000 on 11 district employees – Superintendent, two principals, business manager, bookkeeper, district secretary, two high school secretaries, two elementary secretaries, Com-munity Ed. Director. e. Establish Meet and Confer dates – sessions to start at 3:20 p.m. on Wednesdays Oct. 22, Dec. 3, Jan. 21, and March 10. f. Resolution on making district deposits and investments: BE IT RESOLVED, that the superintendent and treasurer be authorized to invest excess funds in U.S. Government Securities, banks, savings and loan associations and other institutions meeting legal requirements, said investments to be presented at the next regular board meeting for approval g. Advance payment of bills resolution: BE IT RESOLVED, that when payment of a claim cannot be deferred until the next board meeting without loss to the district of a discount privilege or includes added charge, the superintendent is hereby authorized to pay said claim and present payment for approval at the next regular board meeting h. Facsimile signature resolution: BE IT RESOLVED, that the facsimile signature of the board chairman, clerk and treasurer be used on district checks drawn for payment of bills or salaries approved by the board. i. Name district legal counsel for the district to remain Ratwik, Roszak & Maloney, PA. j. Authorized membership and related documents and dues for: i. CMERDC: BE IT RESOLVED, that Independent School District #739 subscribe to membership in CMERDC for the 2003-2004 fiscal year and hereby appoints the superintendent to represent the district in all CMERDC organizational matters. ii. Resource Training and Solutions: BE IT RESOLVED, that Independent School District #739 subscribes to membership in Resource Training and Solutions for the 2003-2004 fiscal year and hereby appoints the superintendent to represent the district in all organizational matters. iii. MSHSL: BE IT RESOLVED, that this governing board of School District #739 and Kimball, county of Stearns-Meeker, State of Minnesota, delegates the activities (referred to in Minnesota Statutes Section 123.38) to the Minnesota State High School League and hereby certifies to the state commissioner of education as provided for by Minnesota Statutes, Section 129.21. FURTHER RESOLVED, that Kimball Area High School is authorized by this, the governing board of said school district or school to: Renew its membership in the Minnesota State High School League, and participate in the approved inter-school activities sponsored by said League and its various subdivisions, and FURTHER RESOLVED, that this governing board hereby adopts the constitution, by-laws, rules and regulations of the said league and all amendments thereto as the same are published in the latest edition of the league’s official handbook, on file at the office of the school district, as the minimum standards governing participation in said league sponsored activities, and that the administration and responsibility for supervision of such activities are assigned to the official representative. k. MSBA: BE IT RESOLVED, that Independent School District #739 subscribe to membership in the Minnesota School Board’s Association for the 2003-2004 fiscal year. l. Continue membership in Minnesota Academic Excellence Foundation. m. Establish admission prices (including passes) for activities for 2003-2004 to be the same as 2002-2003, which was: i. Single sessions $4 adults, $2 students ii. Passes $50 adults, $25 students iii. Family pass $110 (family of four – 2 adults, 2 students) 1.Additional student passes beyond the two would be $15 each. iv. Staff pass $30 (licen- sed, non-licensed and school board) n. Establish usage fees as follows:  Activity usage fees for all athletics and speech. o Junior High (7 & 8) $33 per activity, $90 maximum per individual per year. o Senior High (9-12) $40 per activity, $110 maximum per individual per year. o Football team members pay $10 extra. This is not included in the maximum. o Family Maximum of $220. o Knowledge Bowl and One Act Play – $20 per activity. Members of the girls basket-ball team were present to request approval to raise funds to purchase new uniforms for the upcoming season. The board listened to their concerns and Superintendent Thielman indicated that he would discuss this further with Activities Director Traurig and would bring information back to the board at their next regular meeting. The girls were thanked for their presentation. Motion by Gillman, seconded by Stenger to establish board member compensation at $50 per regular board meeting and other meetings, $80 for all-day meetings, and mileage allowed for out-of-district meetings. Unanimously carried (UC). It was also discussed and agreed that the contribution through payroll deduction of $5 per meeting for expenditures such as memorials, would not be made for the upcoming year. Motion by Gillman, seconded by VanVleet to establish the Truth in Taxation hearing dates for Thursday, Dec. 11, with continuation if needed on Dec. 18. UC. Motion by Gillman, seconded by Kersten to establish the regular meeting dates and times and posting for special meetings as presented. Motion carried with Kersten, Gillman, Kuechle and Stenger voting yes, VanVleet voted no. Motion by VanVleet, seconded by Kuechle to approve board representatives to the following committees: Budget – Gillman, Kersten; Curriculum Advisory – Kersten, Laabs; Athletics – Kuechle, VanVleet; Superintendents Advisory Committee – Kersten, Laabs; Facilities – Stenger, Kuechle; Negotiations – VanVleet, Gillman and Stenger, Alternate; Technology – Gillman, Kersten; Legislative Liaison – Gillman, MSHSL – Laabs; Meet and Confer – Gillman, VanVleet; Benton-Stearns Ed. District – Gillman with Laabs, Alternate; Community Ed. & ECFE Advisory Council – Kersten, District Bills Auditor – Treasurer; Transportation – Stenger, Gillman; Family Services Collaborative – Gillman; Student/Board – Laabs, Gillman; Health & Safety – Gillman. UC. Motion by Kuechle, seconded by Stenger to establish the mile-age allowance to be paid in 2003-2004 at the IRS rate as of July 1, 2003. UC. Motion by Gillman, seconded by VanVleet to accept the Agreement for Teacher Education Candidate Placements with St. Cloud State University. UC. Troy Miller, DLR Group, was present to review the status of the construction project. There are only three contracts left to close out, with minor issues to be clarified prior to closing. These issues should be worked out in the next two weeks and final payments should be made at the Aug. 7 board meeting. There had been several areas of concern with the roof and through meetings with the general contractor and the subcontractor those problems have been resolved. Superintendent Thielman reviewed the proposed transportation contract for the 2003-2004 and 2004-2005 school years. The contract would be paid on
a per regular route basis at $36,750 per route, per year with ten routes in place. The mileage rate and hourly rate for additional trips for special education, extra-curricular and field trips would remain the same as the 2002-2003 rates. Motion by Kuechle, seconded by VanVleet to approve the contract as presented. Member Gillman entered a motion that the district award a contract for pupil transportation services to L.O.L. Bus Service, Inc. and Hendricks Bus Service, Inc. with the following provisions: 1) the District has determined that L.O.L. Bus Service, Inc. and Hendricks Bus Service, Inc. are responsible service providers who jointly submitted a written quotation, as required by Minnesota Statutes 123B.52, Subds. 1 and 3, in response to the District’s General Specification for Pupil Transportation Services; 2) the District has determined that L.O.L. Bus Service, Inc. and Hendricks Bus Service, Inc. are the low cost service provider who submitted a written quotation, as required by Minnesota Statutes 123B.52, Subds. 1 and 3; 3) the District will waive the provision for performance security, item G of the proposed Agreement, because of the contractors; and 4) the District releases the quotation security received from the two contractors. Motion seconded by Stenger. UC. The vote was then taken on the original motion to approve the contract. UC. The Health and Safety Management Plans for Indoor Air Quality, Safety Committee, Chemical Hygiene and Lab Safety, and Health, Safety and Environmental Management were reviewed by the business manager. Motion by Gillman, seconded by VanVleet to approve the management plans. UC. The Attachment 99 Performance Criteria for Health & Safety funding was reviewed by the business manager. Motion by Kuechle, seconded by Stenger to approve the Attachment 99. UC. The second reading of policy GDJB, Days Lost Due to Emergency Closings, How They Affect Contracted Teacher Days, was presented. Motion by Kuechle, seconded by VanVleet to approve the revised policy. UC. With the new construction, there is no longer a “room 200” to use as the polling place for the school district elections. Motion by Gillman, seconded by Stenger to formally change the polling place to “Kimball High School South Gym Foyer” for future elections. UC. Because St. Augusta Township became city of St. August in 2001 and was assigned odd year elections, residents of ISD # 739 residing in the former Township are to vote in the primary and general elections at St. Augusta City Hall. ISD # 739 is responsible for formally changing the precinct designation for their elections to accommodate this change. Motion by VanVleet, seconded by Kuechle to approve the precinct designation to be: Precinct No. 1 to include the city of Kimball and the townships of Maine Prairie, Fair Haven, Luxemburg, Kingston, Lynden and Forest Prairie. Precinct No. 2 will include the City of St. Augusta. UC. Motion by Gillman, seconded by Kuechle to assign the business manager to act as Elections Clerk for the school board elections. Motion by Gillman, seconded by Kuechle to assign the business manager to act as Elections Clerk for the school board elections. This assignment is necessary because of the training requirements for the elections clerk. UC. Member Gillman requested to make one additional motion regarding the transportation item. Motion by Gillman, seconded by Stenger to formally request a transportation report from Watson Consulting that will provide the district the projected revenues and expenditures for the two-year duration of the approved contract. MC. Celebration of success of students and staff included the settled transportation contract, Kimball Community Playhouse’s production of “Music Man” under the direction of Valery Hansen. Kris O’Brien is to be commended for all of the work she put in to making the production a success. Teddy Zipoy was named National Pedal Pull Champion. The Minnesota School Board Summer Seminar will be held on Aug. 14 and 15 with Early Bird Sessions on Wednesday, Aug. 13. Special Projects Coordinator, Peggy Trimble, reported on the Systems Accountability Report (SAR). Motion by Gillman, seconded by VanVleet to approve the report as presented. UC. Trimble also reported on MCA results, and an update on the State Standards, and new graduation requirements. Clark reported on work to begin in the next couple days on the front elementary parking lot. Imholte reported on the Senior Exit Survey just received back. Dr. Thielman reported on an article to be in the Kimball Area Guide highlighting the Kimball Schools. There will be a Welcome Back breakfast, sponsored by the Chamber of Commerce on Aug. 27 at 8 a.m. The jazz band will be participating in the Kimball Days parade. And he will keep the board informed on the Omnibus Bill as information comes out. There were no committee reports. Communications included a letter from the Church of St. Anthony, Watkins. Motion by Kuechle, seconded by Gillman to adjourn the meeting at 9:32. MC. Marguerite Laabs, Clerk