Board of Education, Regular Meeting June 19, 2003 Independent School District 739 o Kimball, MN

The Pledge of Allegiance was said by all in attendance. The meeting was called to order by chair Kersten at 6:36 p.m. with the principals, and members Kersten, Kuechle, Laabs and VanVleet present. Members Gillman and Stenger and Superintendent Thielman arrived at 6:42 p.m. Motion by Kuechle, seconded by Laabs to approve the agenda as amended. Unanimously Carried (UC). Motion by Laabs, seconded by Kuechle to approve the consent agenda. UC. The consent agenda included: a. Approve minutes of May 22, 2003 Regular Board Meeting. b. Accept leave of absence request from Kayo Aslagson, high school teacher. c. Accept resignation from Patrick Tekavec, high school teacher. d. Accept resignation from Mary Wenker, ECFE teacher, e. Accept resignation from Brad Olson, high school teacher. f. Accept resignation from Tom Reuter, assistant boys basketball coach g. Approve long-term substitute contract with Amy Loren-sen from May 16, 2003 to June 3, 2003 for Steve Palm. h. Acknowledge receipt of donation of $200 from the Kimball Firemen Relief Association to the FFA. i. Acknowledge award letter from United Way for ECFE “Baby Steps” classes for the amount of $2,455. The treasurer’s report for May was reviewed and discussed. Members Gillman and Stenger and Superintendent Thielman arrived during this discussion. Troy Miller representing DLR Group gave an update on the building project and reviewed steps that are being taken to correct several roofing issues. Superintendent Thielman left at 6:50 p.m., during this discussion, and returned at 7:24 p.m. Because of a conflict in scheduling, motion by Gillman, seconded by Laabs to reduce the full-time contract with Unaka Pugh by .1. UC. Motion by Gillman, seconded by Kuechle to approve the extended time portion of the Activities Director contract. UC. Motion by Kuechle, seconded by Gillman to approve an extended contract with Keith Haake to provide summer band lessons. This cost is reimbursed by the band boosters. Motion by Stenger, seconded by VanVleet to approve health policies EKA, EKB, EKC, EKD, GBE/JHC, JHCDA, JOB, and JOC as presented. UC. Motion by Gillman, seconded by Laabs to approve the First Aid Guidelines as set forth by the health assistant and school nurse. UC. Letters of Agreement with Stearns County Family Services Collaborative were presented for four programs for the 2003-2004 school year – Love & Logic Parent Education in the amount of $5,855 (to be shared with ROCORI), Chemical Health School Outreach in the amount of $103,109 (to be shared between nine school districts), School-Based Tobacco Prevention in the amount of $62,006 (to be shared between four school districts) and the Kimball Family Advocate in the amount of $47,063 (only Kimball’s). Motion by Gillman, second by Laabs to approve alal of these Letters of Agreement. UC. Motion by Gillman, seconded by Laabs to approve the proposed high school schedule and handbook for the 2003-2004 school year. UC. The board took a 5-minute break at 8:00 p.m. Superintendent Thielman reviewed the key points in the proposed transportation contract. It was recommended by the superintendent and the school board’s transportation committee, Gillman and Stenger, that the board accept the quote received by the two bus contractors for two years, with the following modifications: o Term of contract – 1 year for 2003-2004, with options for school years 2004-2005 through 2006-2007 o Optional years of the contract term – board to approve contract extension not later than February 1, 2004 for school year 2004-2005, after satisfactory agreement on the rates for that school year. Extension for the last two years will require board approval on rates by February 1 preceding the start of the school year.  School Year 2003-2004 o Regular To & From Services – $58.60 per eligible student, or one percent increase over 2002-03 rates. o Number of students served and eligible for pupil transportation – students identified by the district as eligible based on district policy and State of Minnesota laws. o Special education services – Type III (van): $0.90 per mile plus $14.50 per hour. o Co-curricular and field trips – Bus: $1.20 per mile plus $14.50 per hour, Type III (mini-bus): $1.10 per mile plus $14.50 per hour, Type III (van): $0.90 per mile plus $14.50 per hour. o Open-enrolled students – included in item one for regular to and from, plus 90 percent of bus charge to family. o Number of regular bus routes – 10 routes, with number of routes varying by mutual agreement and number of eligible students. o Between school shuttles – $15 per trip. o Fuel cost adjustment – 50 percent cost sharing for monthly fuel costs above or below the base fuel cost of $1.35 per gallon, including federal taxes. o Other provisions – district agrees to add the strike clause, training funds up to $750 with district approval, and cancellation or no-shows cost of $20.  School year 2004-2005 o Optional year provision – 1 percent increase in all rates over 2003-2004 rates, or agreement on rates with board approval not later than February 1, 2004. Items needing clarification o Holy Cross Kindergarten – 20 percent of regular to and from rate times number of school days per week (i.e. 3 days/week = 60 percent) o In town K-12 students – 2003-2004: $8 for K-12 students (2003-2004: increase of 1 percent) o Pre-K student rates – 2002-2003: $14 for students in country and $4 for students in town (2003-2004: increase of 1 percent) o More for four student rates – 2002-2003: $7.00 per student transported (2003-2004: in-crease of 1 percent) Motion by Gillman, seconded by Laabs to accept the contract as quoted, with the modifications agreed upon. UC. Motion by Gillman, seconded by Laabs to also direct the superintendent to prepare a contract to be executed and approved by the contractors by June 30, 2003. UC. Because of a significant increase in dental insurance rates, motion by Kuechle, seconded by VanVleet to approve discontinuance of the dental insurance policy with principal casualty and authorize a contract with Mutual of Omaha effective July 1, 2003. UC. Superintendent Thielman reviewed the proposed 2003-2004 budget with fund totals as follows: Expenditures:  General Fund $ 6,005,548  Food Service 284,210  Community Education 200,181  Debt Service 1,176,050 Revenues:  General Fund $ 6,005,346  Food Service 281,304  Community Education 217,601  Debt Service 1,474,856 Motion by Gillman, seconded by Laabs. UC. Member Stenger was excused from the meeting at 9:15 p.m. Celebration of success of students and staff included congratulations to the 70 graduating seniors. The three student speakers did an excellent job. Ted Zipoy, elementary student, is being featured on the “Jason Davis – On the Road Again” segment sometime in July. Dr. Thielman reviewed a second market analysis received on the Community Education Office. This realtor estimates the value $15,000 – $20,000 higher than previously estimated. Dr. Thielman will work with this realtor to sell the property. A listing of proposed dates for school board meetings for the upcoming year was given to each member for review. Scheduling of these meetings is part of the July organizational meeting. Policy DGJB – Days Lost Due to   Emergency Closings was presented for the first reading. The 2002-2003 Health Service Summary was reviewed. Mr. Clark reported on interviews held for the family advocate position. A contract has been offered to an individual, with the arrangements being worked out with the Family Services Collaborative. The MCA scores were posted to the Department of Education website today. The third and fifth graders appear to have done a very good job. It is very quiet at the elementary this summer with only the Latchkey program and the Early Childhood Special Education program running at this time. Both Mr. Clark and Ms. Imholte attended a workshop regard
ing special education changes and changes to the standards. We can look for major changes in these areas in the future. Ms. Imholte reported that this summer is much quieter at the high school than it has been the past two summers. Drivers Education instruction is currently being held, along with play practice for the Kimball Community Playhouse performance of The Music Man. She is currently working on the schedule trying to solve some of the conflicts. Superintendent Thielman reported on a meeting with Schools for Equity in Education (SEE). He will likely request membership to this organization instead of MREA that the district belonged to in 2002-2003. Committee reports included negotiations – Gillman, Benton-Stearns Education District – Laabs. Communications included a thank you from the family of Grace Thom. Motion by Kuechle, seconded by Gillman to adjourn the meeting at 9:54 p.m. UC. Marguerite Laabs, Clerk