Meeting date: April 21, 2003 Meeting time: 7:00 p.m. Called to order by: Mayor Karla Davis Councilmembers present: Karla Davis, Wayne Mackereth, Andy Maus, Mickey Fischer and DuWayne Orbeck. Councilmembers absent: None. Others present: City Engineer Randy Sarbart, Fire Chief Tom Ehlinger, DNR Fisheries Eric Atena, Public Works Director Brent Neisinger, Marylyn and Charles Sterling, Financial Consultant Shelly Eldridge, Candi Walz of Tri-County News, Shelly Olson and Police Chief Todd Rohloff. The meeting opened with the Pledge of Allegiance to the Flag. Councilmember Mickey Fischer added items to the agenda for later discussion. Motion Maus/Fischer to approve the following items on the consent agenda: 1. To disconnect all delinquent utilities. 2. To approve the Minnesota Lawful Gambling Application for Exempt permit to allow the Church of St. Anne to conduct bingo, raffles and pull-tabs on July 20, 2003. MUC Motion Orbeck/Fischer to approve the April 7, 2003 regular council minutes and the April 8, 2003 Board of Appeal minutes as presented. MUC Motion Maus/Fischer to approve the claims for April as presented. MUC OPEN FORUM: No items. Mayor Davis moved the dual unit water/sewer base rate proposal to Old Business. City flower pot discussion centered on the cost of the flowers, donation for flowers, location of pots and maintaining and water plants. City staff will contact organizations for donations. Eric Altena, DNR Fisheries out of Montrose, MN. gave a presentation of Willow Creek, the stocking of fingerling and yearling Brook and Brown trout. He reported on the present size of trout that had been planted in previous years and what the DNR would be doing to prevent erosion control in designated areas. He spoke about moving trails away from the stream bank to prevent this erosion and possibly developing a storm water management plan. Possible grant funding through other state and county organizations are a possibility and Mr. Altena will check on these. Councilmember Orbeck spoke about boring under the Creek for water and sewer main extension. Motion Davis/Fischer to grant the Fire Departments request to allow three firemen to attend the State Fire School in Anoka on April 26 and 27 at the cost of $85.00 each. MUC City Engineer Randy Sabart presented the bids received for the Hazel Ave. project and reported that Kuechle Underground, Inc. was the low bidder with a bid of $857,504.23. Other bids were as follows: Randy Kramer Excavating $897,943.31, Barbarossa & Sons $1,024,362.37 and Northdale Construction $1,040,093.88. Councilmember DuWayne Orbeck questioned the replacement of driveway aprons being replaced at their existing size. This should be no problem according to the City Engineer. Motion Councilmember Maus to adopt the following resolution: RESOLUTION 042103 RESOLUTION ACCEPTING BID WHEREAS, pursuant to an advertisement for bids for the improvement project on Hazel Avenue from 200 feet west of Elm Street going east to State Highway 55 in the City of Kimball, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: (Tabulation of Bids are on filing in the City office) AND WHEREAS, it appears that Kuechle Underground, Inc., of Kimball, Minnesota, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KIMBALL, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Kuechle Underground, Inc., of Kimball in the name of the City of Kimball for the improvement project on Hazel Avenue from 200 feet west of Elm Street going east to State Highway 55 in the City of Kimball according to the plans and specifications therefore approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. Acceptance of the Resolution is contingent upon concurrence of award by USDA Rural Development. Motion was seconded by Councilmember Fischer. Those voting in Favor thereof: Maus, Fischer, Orbeck, Davis and Mackereth; those voting against, absent or abstaining. Motion passed and adopted by the city council this 21st day of April, 2003. The preconstruction conference is tentively scheduled for May 22 at 10:00 a.m. Financial Consultant Shelly Eldridge presented information on the temporary financing. Councilmember Andy Maus introduced the following resolution and moved for its adoption: Resolution No. 042103-2 Resolution Providing for the Sale of $1,055,000 G.O. Temporary Improvement Bonds, Series 2003A A. WHEREAS, the City Council of the City of Kimball, Minnesota, has heretofore determined that it is necessary and expedient to issue the City’s $1,055,000 Temporary Improvement Bonds, Series 2003A (the “Bonds”), to finance certain improvement projects in the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota (“Ehlers”), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2 (9); NOW, THEREFORE, BE IT RESOLVED by the City Council of Kimball, Minnesota, as follows; 1. Authorization; Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at City Hall on May 19, 2003, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Mickey Fischer and, after full discussion thereof and upon a vote being taken thereon, the following Councilmembers voted in favor thereof: Maus, Fischer, Davis, Mackereth and Orbeck; and the following voted against the same: None. PUBLIC WORKS DEPARTMENT: Director Brent Neisinger handed out and reviewed his general duties and spoke about sealing all force main manholes to prevent water infiltration and raising the manhole on the Arnold property, maintaining water run-off ponds and streets in the Greely Edition (these have been dedicated to the public and will be dedicated to the City when the City Engineer certifies the completion of this plat and the council by resolution accepts them), a map on areas mowed, roadside plantings (staff with do further research), flags on Main Street, the Consumer Confidence report, hours of work (staff will keep track of public works calls received after 2:30 p.m. for the next two weeks), and the 30 day work report being prepared by Councilmember Orbeck, POLICE DEPARTMENT: Chief Todd Rohloff presented the monthly reports for Kimball and Fairhaven Township, reported on K-9 certification, and stated that citations issued have almost paid for the computer in the police car and addressed the damage done to right of way areas due to snowmobiles and ATV’s (Charles and Marlin Sterling were present on this issue and mowing of ditch areas). Chief Rohloff presented proposed ordinances on this issue. Councilmember Karla Davis introduced the following resolution and moved for its adoption: To amend City Ordinance Chapter 5, Public Safety, and add Section 525, Snowmobiles, Mopeds, Dirt Bikes, All Terrain Vehicles and Other Vehicle Control and Regulations (complete ordinance on file in the City Office and Published in the Tri-County News). Councilmember Andy Maus seconded the foregoing resolution. Those voting in favor thereof: Davis, Maus, Mackereth, Orbeck and Fischer; those voting against, absent or absta
ining: None. Motion passed. Councilmember Karla Davis introduced the following resolution and moved for its adoption: To amend City Ordinance Chapter 2, Section 215 Schedule of Fees to add 525.20 Trespassing on Private Property – 1st Offense $50.00, 2nd Offense $100.00, and to add to 800.03, WATER RATE: DUAL UNIT – MINIMUM PER UNMETERED UNIT $7.00 AND 805.04 SUBD. 11, SEWER USER RATE: DUAL UNIT – MINIMUM PER UNMETERED UNIT $7.00. Councilmember Andy Maus seconded the foregoing resolution. Those voting in favor thereof: Davis, Maus, Mackereth, Orbeck and Fischer; those voting against, absent or abstaining: None. Motion passed. Volunteer Self Insurance coverage was discussed and will remain the same. Councilmember Fischer reported on the baseball field fencing, status of old fencing and agreement with Townteam. Wayne Mackereth and Andy Maus will meet with the Scheeler’s in regard to the irrigated land lease. City staff will review the Purchase Order process and check on forms. Mayor Davis reported that expenditures over $250.00 for the fire department must be present to the council for approval. Motion Fischer/Mackereth that all city employees take a lunch break and punch out per the Employee Handbook. MUC Motion Orbeck/Mackereth to adjourn at 10:45 p.m. MUC Dianne H. Robinson Clerk Treasurer Administrator
