Meeting date: April 7, 2003 Meeting time: 7:00 p.m. Called to order by: Mayor Karla Davis Council Members present: Karla Davis, Andy Maus, Mickey Fischer, DuWayne Orbeck and Wayne Mackereth. Council Members absent: None. Others present: City Attorney Rhonda Pagel, Public Works Director Brent Neisinger, City Engineer Randy Sabart, Financial Consultant Mark Ruff of Ehlers, Tri-County Editor Jean Matua, Candi Walz, Bruce Rokala, John Arnold, Rick Strand, Frank Schiefelbein, Fire Chief Tom Ehlinger, Cary Maus, Police Chief Todd Rohloff, Leo Wirth and Tammy Konz. Council Members Maus and Fischer added items to the agenda for later discussion. Motion Maus/Fischer to approve the following items on the consent agenda: 1. To transfer $3,369.60 from the general checking to the Fire Relief Association Money Market Account for the retired members supplemental benefit reimbursement from the State of Minnesota. 2. To transfer $30,000.00 from the Fire/Rescue Money Market Account to the Fire/Rescue Checking Account for operating expenses. MUC Motion Fischer/Mackereth to approve the March 17, 2003 Council minutes as presented. MUC OPEN FORUM: No items. Mayor Karla Davis Called to Order the Public Hearing for the Re-zoning of the Willow Creek Concrete Products, Inc. site which was annexed into the City of Kimball on 4/4/03. The request was to re-zone from Urban Residential to Light Industry. Abutting property owners requested screening of property and no burning. Mayor Davis closed the hearing. Motion Maus/Fischer to re-zone this area to Light Industry to allow Willow Creek Concrete Products, Inc. to continue a light industry business in this area. Those voting in favor thereof: Maus, Fischer, Orbeck, Mackereth and Davis; those absent, abstaining or voting against: None. Motion passed. Mayor Karla Davis Called to Order the Public Hearings on the Tax Abatement request and Development Agreement for Willow Creek Concrete Products, Inc. Mayor Davis closed the hearing. Council Member Karla Davis introduced the following resolution and moved for its adoption: RESOLUTION # 040703-1 RESOLUTION ADOPTING THE DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF KIMBALL AND WILLOW CREEK CONCRETE PRODUCTS, INC. WHEREAS, a Development Agreement outlining the terms of a proposed tax abatement to Willow Creek Concrete Products, Inc. has been agreed upon by both the City of Kimball and Willow Creek Concrete Products, Inc.; WHEREAS, Willow Creek Concrete Products, Inc. is a qualified business under Minn. Stat. 469.1813, subd. 6b; WHEREAS, a public hearing was held on April 7, 2003 regarding the proposed tax abatement for willow Creek Concrete Products, Inc.; WHEREAS, the City of Kimball believes that a tax abatement is necessary to offset the increased costs associated with the property owned by Willow Creek Concrete Products, Inc. becoming annexed to the City; WHEREAS, the Development Agreement serves the public purposes of promoting further development of the Development Property, generating spin off development within the community, increasing jobs in the City and state and increasing the tax base of the City and State, and will promote the health, safety, and welfare of the citizens of the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL BOF THE CITY OF KIMBALL, MINNESOTA AS FOLLOWS: 1. The Development Agreement By and Between the City of Kimball and Willow Creek Concrete Products, Inc. is hereby adopted. The foregoing resolution was duly seconded by the Council Member Andy Maus and upon being put to vote the following voted in favor thereof: Andy Maus, Karla Davis, Wayne Mackereth, Mickey Fischer and DuWayne Orbeck; and the following voted against the same: None. WHEREUPON, the resolution was declared duly passed and adopted. Council Member Andy Maus introduced the following resolution and moved for its adoption: RESOLUTION APPROVING TAX ABATEMENT FOR WILLOW CREEK CONCRETE PRODUCTS, INC. WHEREAS, the City of Kimball believes that a tax abatement is necessary to offset the increased costs associated with the property owned by Willow Creek Concrete Products, Inc. becoming annexed to the City; WHEREAS, a Development Agreement outlining the terms of the tax abatement to Willow Creek Concrete Products Inc. has been adopted by the City; and WHEREAS, the proposed tax abatement will serve the public purposes of promoting further development of the Development Property, generating spin off development within the community, increasing jobs in the City and State and increasing the tax base of the City and State and will promote the health, safety, and welfare of the citizens of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KIMBALL, MINNESOTA AS FOLLOWS: 1. The tax abatement for Willow Creek Concrete Products, Inc. in the amount of $7,500.00 per year or 60% of the actual property taxes due and payable to the City per year on the Property, whichever is less, beginning with taxes payable in 2004 and continuing through taxes payable in 23018, for a total of 15 years, as more fully set forth in the Development Agreement dated April 7, 2003, attached hereto as Exhibit A (on file in the City office), is hereby approved. The foregoing resolution was duly seconded by Council Member DuWayne Orbeck and upon being put to vote the following voted in favor thereof: Karla Davis, Wayne Mackereth, Mickey Fischer, DuWayne Orbeck and Andy Maus; and the following voted against the same: None. WHEREUPON, the resolution was declared duly passed and adopted. Clerk Treasurer Administrator Dianne Robinson and City Attorney Rhonda Pagel addressed the procedure for handling a delinquent City Utility which has gone into bankruptcy. Financial Consultant Mark Ruff and City Engineer Randy Sabart presented different special assessment options and the temporary financing for the Hazel Ave. Project. The project must be special assessed 20% to avoid a referendum. The Council does not need to make a decision on the assessments until the fall of 2003, but sell the bonds for the temporary financing by the end of May. Placing a base rate on apartments and dual units was tabled until the next meeting. Motion Orbeck/Maus to amend the bid opening resolution to change the bid opening date from April 15, 2003 to April 16, 2003 at 11:00 a.m. MUC Motion Fischer/Orbeck to allow the Kimball Area Chamber of Commerce to attach “Support Our Troops” signs (that they are purchasing) to the “Welcome to Kimball” signs. MUC Motion Davis/Maus to create the position of Department Chaplin for the Kimball Fire/Rescue Department and to appoint Pastor Gerald Albert to this volunteer position. MUC Council Member DuWayne Orbeck addressed Fire/Rescue Department Chief Tom Ehlinger in regard to a purchase order system to the Fire/Rescue Department and all other City departments. Mayor Karla Davis addressed budget cuts for the Fire/Rescue Department and an “On Call” system. Other items discussed with the Fire/Rescue Department were fire fighters speeding to the fire hall, providing the Council with minutes from the Fire/Rescue meetings and having Council Member Wayne Mackereth as the Fire/Rescue Department contact. Public Works Director Brent Neisinger addressed the issue of mold in the Public Works Department office and the test performed by Braun Intertec. He will research issue further. The Council addressed the summer seasonal position and decided to table this issue until they have reviewed the budget cuts and Public Works Department work schedule. Motion Maus/Mackereth to accept the resignation of Mike Olk as the Civil Defense Director. Those voting in favor thereof: Maus, Mackereth, Fischer and Davis; those voting against or absent: None; those abstaining: Orbeck. Motion passed. Motion Davis/Fischer to appoint Police Chief Todd Rohloff as the Civil Defense Director effective immediately. MUC. The Clerk Treasurer Administrator requested a change to page four of the Employee Handbook on time card. The Council decided no change was need, but employees could deliver their
time cards to the Clerk Treasurer Admin. The irrigation field lease renewal was tabled for later discussion. The baseball field fencing was discussed and will be researched by Councilmember Fischer. Council Member Fischer requested a report be provided for regular and overtime wages versus regular and overtime wages budgeted. The Clerk Treasurer Administrator will provide this. The City of South Haven water leak was addressed with the Public Works Director. The work for the City of Kimball must be the Public Works Departments first priority. Taking City vehicles out of the City was again discussed as were staff department reports The Nextel cellular phones will be researched further. Mayor Davis called for a special meeting on April 28, 2003 at 6:30 p.m. for budget cuts. Motion Maus/Orbeck to adjourn at 11:20 p.m. MUC Dianne H. Robinson Clerk Treasurer Administrator
