Meeting date: Aug. 18, 2003 Meeting time: 7:00 p.m. Called to order by: Mayor Karla Davis Pledge of Allegiance lead by: Mayor Karla Davis Councilmembers present: Karla Davis, Steve Edwards, DuWayne Orbeck, Mickey Fischer and Andy Maus. Councilmembers absent: None Others present: Police Chief Todd Rohloff, City Engineer Randy Sabart, Minnesota Safe and Sober Tom Kummrow, Water/Wastewater Contract Consultant Paul Hoeschen, DNR Fisheries Eric Altena, Clearwater River Watershed Representative Merle Anderson, Public Works Worker Dan Dawson, Public Works Director Brent Neisinger, Tri-County News Writer Candi Walz, GRRL Librarian Carla Asfeld. Additions to the agenda: Todd Rohloff’s vacation request, Public Works Department uniforms, calling for a closed meeting, interview committee and other Council issues. Motion Edwards/Maus to approve the Aug. 4, 2003 Council meeting minutes as presented with a change to page 2, paragraph 2. MUC Motion Maus/Fischer to approve the claims for Aug. 2003 as presented. MUC Motion Orbeck/Maus to approve the following items on the consent agenda: 1. To do a Fire Department operating transfer of $25,000.00 from their Money Market Account to their checking account for operating expenses. 2. To disconnect all delinquent city utilities. 3. Transfer $2,204.42 from the Fire Department checking account to the General Fund checking account due to the decrease in the Equipment Replacement portion of the budget changing the contract amount which was already deposited to the Fire Department accoount. 4. To approve Dianne Robinson’s vacation request. MUC Motion Davis/Fischer to call for a closed labor negotiation meeting on Monday, Aug. 25, 2003 at 6:30 p.m. at Kimball City Hall, 1 Main St. N.. MUC OPEN FORUM: None. Water/Wastewater Consultant Paul Hoeschen was present in regard to the Management & Operation Service Agreement he has with the City. Motion Maus/Edwards to remove the 90 day notice from Section 3, 3.2 Termination portion of the Management & Operation Service Agreement. MUC Paul Hoeschen agreed to be placed on the interview committee for the Public Works Supervisor position. Public Works Director Brent Neisinger addressed the issue of the irrigation field lease for the center 40 acres. Andy Maus and Mickey Fischer will be checking into this issue. Brent Neisinger presented a quote from Kuechle Underground for the replacement of the gate valve at 14 Magnus Johnson St. N. The City will wait until the Hazel Ave. Project is complete and if any Rural Development Loan money is left over to help pay for this project. Motion Edwards/Maus to patch a 14′ X 35′ area on Cherry St. S. to Linden Ave. E with the cost not to exceed $1,000.00. MUC Motion Maus/Orbeck to bring Brent Neisinger back under Paul Hoeschen’s Management and Service Operation Agreement to flush hydrants on Aug. 26th and to pay him $30.00 per hour. MUC The City Council and Paul Hoeschen complimented Brent Neisinger on his service to the City of Kimball as the Public Works Director and wished him well with his new position with the City of Carlton. Tom Kummrow of Minnesota Safe & Sober presented the new radar system to Chief Todd Rohloff of the Kimball Police Department which the Department received as an award for their Safe and Sober Campaign and complemented the Kimball Police Department for continuing their program even after the campaign is completed. This Stalker Radar Digital System has a value of $3,500.00 to $4,000.00. Chief Rohloff requested a change for next years Kimball Days. He would like to see Main Street Pub’s bar closing time be the same as the time the band stops playing. If the bar is open to 2:00 a.m., then the band should play until 2:00 a.m. He presented the City of Kimball and Fairhaven Township Police reports for the month and reported on the safety study being done for the speed limit sign change request on State Highway 15 south. Motion Orbeck/Edward to renew the Fairhaven Township Contract for Police Service for Sept. 15, 2003 to Sept. 15, 2004 at the rate of $36.17 per hour, for an estimated total yearly payment of $28,212.00. MUC Motion Orbeck/Maus to approve the Air Taser Policy for the Kimball Police Department as presented. MUC Motion Davis/Fischer to purchase a digital camera at the cost of $200.00 to $250.00 for the Kimball Police Department. MUC Motion Edwards/Maus to approve Todd Rohloff’s vacation request as presented. MUC GRRL Librarian Carla Asfeld read a letter to the City Council in regard to the children’s programs provided by the library and the plans for programs involving high school students. She was concerned with the new hall use fee schedule adopted at the last council meeting. Motion Davis Maus to allow all non-profit organizations that can provide a certificate of non-profit status to pay $100.00 per year from Sept. 1st to Sept. 1st for 50 uses or less. If they do not wish to pay the $100.00 fee, then the cost to them will remain $15.00 for each use. The $100.00 fee must be paid up front. MUC Eric Altena of the DNR Fisheries and Merle Anderson of the Clearwater River Watershed District were present in regard to storm water run-off. Mr. Altena did a presentation on Willow Creek Park and some of the restoration projects that have been done to preserve this trout stream. He also spoke on grants available and these will be researched by the City. City Engineer Randy Sabart addressed the condition of the new tarred surface on Hazel Ave., the change order of approx. $2,100.00 to install a sidewalk from Cherry Street to 110 Hazel Ave. E., the installation of the sewer rings on the manholes, sewer back-ups and project completion time schedule. Mayor Davis set up an interview committee for the Public Works Supervisor position and appointed Paul Hoeschen, Randy Sabart, Steve Edwards and DuWayne Orbeck to this committee and asked the Clerk Treasurer Administrator to be present at these meetings to take minutes and to change the application date to Aug. 22, 2003. Motion Fischer/Davis to reinstate the rental fee of $1,000.00 per year starting Jan. 1, 2004 for Maine Prairie Township’s use of the Kimball Area Fire/Rescue Hall. MUC Motion Fischer/Maus that all Fire Board meeting minutes and all Fire/Rescue Department minutes be provided to the City Council. MUC Motion Orbeck/Edwards to approve the Aug. 1, 2005 – Aug. 1, 2006 Fire/Rescue Department Budget with the addition of the Maine Prairie Township annual rent of $1,000.00. MUC Motion Fischer/Davis to proceed with the Orderly Annexation Agreement for the Don Stein property. MUC Motion Davis/Maus to switch to rental uniforms for the Public Works Department as of Sept. 1 and no later that Oct. 1. MUC Mayor Davis gave an update on overtime hours, office re-arrangement and staffing times. Clerk Treasurer Administrator Dianne Robinson and Councilmember DuWayne Orbeck will work on the office arrangement and staffing time will be coordinated by the office staff. Councilmember Maus requested that City Staff not park on Main Street saving these parking spaces for business use. Staff can park behind City Hall or in the City Parking lot across from City Hall. Clerk Treasurer Administrator Dianne Robinson will contact again contact Lowell Rushmeyer of Stearns County Environmental in regard to the mobile home park status. Councilmember Steve Edwards reported on the development property along Highway 55 and 15. Motion Maus/Orbeck to adjourn at 10:20 p.m. MUC Dianne H. Robinson Clerk Treasurer Administrator
