Meeting date: Aug. 4, 2003 Meeting time: 7:00 p.m. Called to order by: Mayor Davis Councilmembers present: Karla Davis, Andy Maus, Steve Edwards, DuWayne Orbeck and Mickey Fischer. Councilmembers absent: None. Others present: Candi Walz, Dan Dawson, Joe Steichen, Chris Jeppesen, Brent Neisinger, Kyle Christenson, Tom Ehlinger, Randy Sabart, Rudy Zimmer and Deb Reinert. Additions to the agenda: Chris Jeppesen and other Council items. Motion: Maus/Fischer to approve the following items on the consent agenda: 1. To acknowledge that schedule I & II for the Fire Relief Assoc. were submitted to the State Auditor, Pension Division. 2. To approve Partial Pay Request #2 for Kuechle Underground in the amount of $250,164.97 pending USDA Rural Development approval. 3. To appoint Mark Jansky as a Volunteer Temporary Employee with no pay as the Pyrotechnic Operator for the Kimball Days fireworks to be held Aug. 8, 2003 from 8:00 a.m. and terminating position at 11:59 p.m. that same day. 4. To approve the payment of $1,807.00 to Primer Pyrotechnics for the Kimball Days Fireworks. 5. To approve the Pay Request for SHE, Inc. design and construction of $9,294.56 and resident project representative engineering of $12,964.00 for a total of $22,258.56 pending USDA Rural Development approval. MUC Motion Edwards/Orbeck to approve the July 21, 2003 minutes with change to paragraph 1, page 2. MUC OPEN FORUM – None. Kyle Christenson of Waldron and Assoc. presented an amendment to the present city ordinance 110.04 recommended by the State for building codes and proposed a change to the 1988 rate schedule charged for permits. This was tabled for review. Fire Chief Tom Ehlinger informed the Council that they plan on receiving a $500.00 grant from Sam’s Club to be used towards the purchase of a rescue wrench. Motion Fischer/Edwards to approve the purchase of this rescue wrench and if the grant isn’t received, to proceed with the purchase. MUC Public Works Director Brent Neisinger presented information on the cost of snow removal at the fire hall by the public works department. City will continue to have the public works department do the snow removal. Rudy Zimmer owner of Main Street Pub and Manager Deb Reinert were present at the Council’s request to review concerns with the 2:00 a.m. bar closing as the Council’s understood it to be for only special occasions. Police staffing was a concern. Main Street Pub will be sitting down with the Police Department in a cooperative effort to discuss issues. Chris Jeppesen Kimball Days Coordinator met with the Council in regard to hours being worked on Kimball Days Weekend. She requested an extra 34 hours for the Police Department, 28 hours for the Public Works Department and 29 hours for the Kimball Days Coordinator Chris Jeppesen. It was noted that the Police Department will be receiving a grant from Safe and Sober for all time put in by the Police Department for Kimball Days leaving just the extra hours for the Coordinator and Public Works Dept. Chris was asked how she wanted her hours. She preferred to be paid for hours punched in on time card. Motion Edwards/Orbeck to approve the extra hours as presented and to pay the hours as punched in on the time card. MUC Chris informed the Council that the teen dance on Friday night needed a chaperon. Councilmember Orbeck volunteered and was appointed to chaperon the teen dance. Motion Maus/Fischer to appoint the following Kimball Days volunteers: Janet Cleveland, David Mackereth, Heather Jeno, Mick Wittrock, Jeremy Jeppesen and DuWayne Orbeck. MUC Councilmembers Davis/Fischer introduced the following resolution and moved for its adoption: OFFICIAL INTEREST IN CLAIM – REPAIR OF POLICE CAR Whereas, the City of Kimball desires to repair the following vehicle which was damaged in an accident: 2000 Ford Crown Victoria Police Car – VIN 2FAFP71W4YX17277 Whereas, it is determined that the repair price of $7,215.72 is as low as, or lower than the price at which the repairs can be obtained elsewhere at this time; Whereas, the contract is not one that is required to be competitively bid; Now be it resolved by the City of Kimball, Minnesota that the City Clerk Treasurer Administrator is directed to make the above payment for repairs on behalf of the City to A.M. Maus & Son, Inc. for the price of $7,215.72. It is also resolved that the Mayor and Clerk Treasurer Administrator are directed to issue an order-check to pay the claim on the filing of this official interest by the interested official as required under Minn. Stat. 471.89. This resolution is passed to comply with the provisions of Minn. Stat. 471.87-89. Those voting in favor thereof: _Davis, Fischer, Orbeck and Edwards _; Those voting against: _None_; Those absent: _None_; Those abstaining: _Maus_. Motion passed this _4th_ day of _August_, 2003. City Engineer Randy Sabart was present on the Hazel Ave. Project. Issue addressed were the bad area in the tarred surface (scheduled for removal on Aug. 5th), sampling done by Braun Intertec, cross walks, updating City mapping, Hazel Ave in the area of Highway 55 moved to the north, Kimball Day observance of construction zone, width of sidewalk by DuWayne Orbeck and sidewalk consistency for all of Hazel Ave. Motion Fischer/Edwards to install a sidewalk from Dale Douglas’ driveway going east to Cherry Street at the approx. cost of $3,000.00. MUC Motion Davis/Edwards to accept the resignation of Public Works Director Brent Neisinger effective at the end of the work day on Aug. 22, 2003. Those voting in favor thereof: Davis, Edwards, Maus and Fischer; those voting against: Orbeck; those absent or abstaining: None. Motion passed. Public Works Worker Dan Dawson was present and informed the Council that he was interested in the Public Works Director position. He was informed that he could apply for the position. The Clerk Treasurer Administrator was instructed to advertise the position as a Public Works Worker in the Tri-County News, Minnesota Work Force Job Bank, Rural Water, League of Minnesota Cities and the Tech College. Motion Davis Orbeck to transfer $720.00 from the fire department checking to the general check to reimburse for the 2002-2003 (spring) snow removal season. MUC Motion Davis/Fischer to approve the following rate schedule effective Sept. 1, 2003: USE OF CITY PROPERTY RATE SCHEDULE EFFECTIVE SEPT. 1, 2003 CITY HALL $25.00 EACH TIME $15.00 EACH TIME FOR NON-PROFIT ORGANIZATION (proof of non-profit status must be provided). $15.00 FOR THE LIBRARY TO USE THE HALL AREA FOR THE ENTIRE SUMMER FOR STORY TIME. $15.00 EACH TIME FOR ALL OTHER LIBRARY USAGE. WILLOW CREEK PARK PICNIC SHELTER/KITCHEN $30.00 PER DAY FOR JUST THE SHELTER AREA (NO KITCHEN). $55.00 PER DAY FOR SHELTER AREA AND KITCHEN. $50.00 DEPOSIT TO BE INCLUDED AS A SEPARATE CHECK WITH ALL USAGE. DEPOSIT IS REFUNDABLE UPON COMPLETION OF AN INSPECTION. The laid over Kramer Electric bill for the hockey rink lighting repair was discussed and the Clerk Treasurer Administrator was instructed to notify Kramer Electric that this work had not been approved by the City and claim at was not approved by the City Council. Motion Maus/Orbeck to pay the laid over claim from Kelly Traurig for the cleaning of the fire hall. MUC Motion Maus/Davis to adjourn at 10:20 p.m. MUC Dianne H. Robinson Clerk Treasurer Administrator
