Meeting date: Feb. 18, 2003 Meeting time: 7:00 p.m. Called to order by: Mayor Karla Davis. Council Members present: Karla Davis, Wayne Mackereth, DuWayne Orbeck and Mickey Fischer. Council Members absent: Andy Maus. Others present: Jean Matua, Candi Walz, Todd Rohloff, Deb Reinert, Chris Jeppesen, Christine Wittrock, Ron Daniels, Brent Neisinger, Todd Rohloff and Randy Sabart. Pledge of Allegiance to the Flag. Agenda Additions: Questions by Mayor on a utility billing, etc. Motion Orbeck/Fischer to approve the following items on the consent agenda: 1. To approve the minutes of the Feb. 3, 2003 Council minutes. 2. To approve the February claims as presented. 3. To disconnect all delinquent utilities (if not the major heating source). 4. To pass a resolution #021803 Supporting Legislation to Provide Improved Funding Options for City Street Improvements (resolution on file in City Office). Those voting in favor thereof: Davis, Mackereth, Orbeck and Fischer; those voting against: None; those absent: Maus. Motion passed. Mayor Davis addressed the procedure for sending utility billings to owners/renters, presented a utility connection form, notifying both owner and renter on delinquent utilities, and penalty on shut offs. OPEN FORUM – None POLICE DEPARTMENT Chief Rohloff presented the monthly reports. Motion Orbeck/Fischer to approve the Service Agreement for the Automated Public safety System for the Police Department and authorize the Mayor and Clerk Treasurer Administrator to sign the agreement. Those voting in favor thereof: Fischer, Orbeck, Davis and Mackereth; those voting against: None; those absent: Maus. Motion passed. Motion Fischer/Orbeck to retain the service of Ronita Rohloff to type statements for the Police Department at the rate of $20.00 per complaint. Those voting in favor thereof: Mackereth, Davis, Orbeck and Fischer; those voting against: None; those absent: Maus. Motion passed. PUBLIC WORKS Public Works Director Brent Neisinger informed the Council that he has joined the Watkins Rescue Squad and requested that he be allowed to respond to calls in Kimball. This is fine with the City as long as he is punched out and makes up the lost time later. If concerns occur, they will be brought to his attention. The billing which was received from Mark’s Plumbing for opening the sewer line at Main Street Pub was addressed. They were not hired by the City and a letter has been sent to them to that effect. No further action will be taken unless the City hears back from Mark’s Plumbing or Main Street Pub. The following issues were raised with Kimball Days. Will this be sponsored by the City? City funds not paying for coordinator. How does Hazel Ave. project affect the parade and street dance? Cost of fireworks and extra insurance for fire works. Fund raising and volunteerism and getting donations from City vendors. City employees donating their time. Sponsorship and appointment of coordinator table until next meeting. Sending letters to all Council Members on meetings and posting meetings at City Hall. The Baseball Field Fencing and Field Use Agreement were tabled until Tom Marquardt can attend a meeting. The Clerk Treasurer Administrator was instructed to check on legality of the ball team selling advertising on the baseball fence and donating moneys back to the baseball team. Wayne Mackereth reported that the baseball team plans to meet with the legion club to discuss names for the baseball field and then request to be placed on the Council agenda with their proposals. It was agreed that the City Council would have the final say in the naming of the baseball field. Motion Fischer/Mackereth to direct the firm of Shadduck, Young & Brown to draft the Business Subsidy Agreement, to handle all the paper work for the tax abatement and annexation, finish to completion, set a date for the abatement hearing as soon as possible, provide the Council with a time line and to suggest that the firm of Kennedy and Graven not be used for the Willow Creek Concrete Products annexation and tax abatement. Those voting in favor thereof: Fischer, Orbeck, Mackereth and Davis; those voting against: None; those absent: Maus. Motion passed. Request that City Attorney Tim Young contact Keith Markwardt about the Willow Creek Concrete Products annexation and tax abatement progress. Motion Fischer/Orbeck to approve Brent Neisinger’s vacation request. Those voting in favor thereof: Fischer, Orbeck, Davis and Mackereth; those voting against: None; those absent: Maus. Motion passed. A delinquent utility billing penalty due to mail forwarding was addressed. Penalty will be forgiven one time and a letter will be drafted to individual requesting present address and a reminder that all bills are due the 18th of the month. Motion Orbeck/Fischer to make the elected officials “employees” for the purpose of work compensation coverage. Those voting in favor thereof: Orbeck, Fischer, Mackereth and Davis; those voting against: None; those absent: Maus. Motion passed. A letter will be drafted to Waste Mangement in regard to the garbage/recycling service. Dianne Robinson requested that the temporary easement for their property on Hazel Ave. which is needed for the water/sewer/road project be redone to address the blue spruce tree which is in this easement area. The City will be protecting this area with an orange barrier type fencing so no damage occurs to this tree. The feed back session with the SEH, Inc. will be tabled until later in the year and an information meeting will be held after bids are opened on the Hazel Ave. project. Motion Orbeck/Mackereth to receive and give direction to SEH, Inc to modify the Hazel Ave. Project street plan to reflect the new geometrics as proposed and to acquire an additional easement from Darrel and Shirley Wills. Those voting in favor thereof: Orbeck, Mackereth, Davis and Fischer; those voting against: None; those absent: Maus. Motion passed. Jean Matua offered to put the City Council meeting minutes on the Tri-County web site if the City e-mails them to her. The City will also check into placing minutes in business places. Council Members will work on setting goals. Some examples would be Use of City Equipment and bringing business’ into the City. Motion Orbeck/Mackereth to adjourn at 10:25 p.m. Those voting in favor thereof: Orbeck, Mackereth, Davis and Fischer; those voting against: None; those absent: Maus. Motion passed. Dianne H. Robinson, Clerk Treasurer Administrator
