Meeting date: July 7, 2003 Meeting time: 7:00 p.m. Called to Order by: Mayor Karla Davis Councilmembers present: Karla Davis, Andy Maus, Mickey Fischer, DuWayne Orbeck and Steve Edwards. Councilmembers absent: None. Others present: Clerk Treasurer Administrator Dianne Robinson, Barb Liedman, Maine Prairie Township Board Members Brent Nehring, Jim Unterberger, City Attorney Rhonda Pagel, Tri-County News writerCandi Walz, Don Stein and City Auditor Paul Harvego Steve Edwards was sworn in to the vacant City Council position by Clerk Treasurer Administrator Dianne Robinson and will serve to the end of the term which is Dec. 31, 2004. Additions to the agenda: 3.2 beer license requests and other items by Councilmembers. Motion Maus/Fischer to approve the following items on the Consent Agenda: 1, To accept the $15.00 donation from Adam Swanson for the Kimball Police Department. 2. To approve DuWayne Orbeck’s attendance at the LMC Annual Conference and payment of the $228.00 registration cost. 3. To transfer $2,575.29 from the Captial Outlay Money Market Account to the General Checking Account to reimburse for a portion of the Police car computer which was paid from the general fund. 4. To approve Dianne’s vacation request to take time off over the next two weeks. 5. To approve the following Hazel Ave. project pay requests: – SEH, Inc. in the amount of $4224.80 for engineering. – Kennedy and Graven in the amount of $4,044.82 for legal services rendered for the sale of the temporary bond. – Kuechle Underground in the amount of $156,670.49 for construction costs from April 21, 2003 to June 19 2003. 6. To accept the donation of $300.00 from the American Legion Post 261 for the Kimball Days petting zoo. 7. To accept the donations made to Kimball Days in the amount of $1,800.00. 8. To transfer $1,039.61 from the General Fund to the Water Fund and $2,175.53 from the General Fund to the Sewer Fund per the 2002 audit. 9. To approve the request made by Ten Door Express (Main Street Pub) to sell intoxicating liquor outside the licensed premises in the fenced in area as shown on the attached drawing for Aug. 8 and 9, 2003. 10. To approve the request made by the Church of St. Anne for a 3.2 beer license for Sunday, July 20, 2003 at 441 Hazel Ave. E. 11. To accept the donation of $1,500.00 from the Kimball Fire Relief Association gambling funds for Baseball Field Expenses. Motion Orbeck/Maus to approve the June 16, 2003 minutes as presented. MUC Councilmember Edwards questioned mowing by community service workers. Mowing is to be left to Temporary Employee Neil Hilary and other City work is to be assigned to Community Service Workers. OPEN FORUM Barb Liedman presented a petition signed by residents of Maine Prairie Township and the City of Kimball requesting the City Council make a request of Stearns County to increase the speed limit on County Road 150 (Willow Creek Road) to 45 miles per hour. Motion Orbeck/Maus to send a letter to Mitch Anderson, Stearns County Highway Engineer to this effect. MUC Chris Jeppesen, Kimball Days Coordinator reviewed activities with the Council and donations received. Motion Davis/Edwards to use the donations of $1,800.00 to purchase the fireworks and insurance for Kimball Days. MUC Motion Davis/Maus to issue a check to Chris Jeppesen in the amount of $250.00 to reimburse for Little Miss Kimball expenses. MUC Motion Fischer/Maus to place a disclaimer on all Kimball Days posters and flier for this year and every year here after. MUC Chris Jeppesen was asked to present a schedule of hours to be worked on Kimball Days week-end by City Employees. Don Stein appeared before the Council in regards to the written request he has made to the City of Kimball to have approximately 40 acres which he owns in Maine Prairie Township annexed into the City. City Attorney Rhonda Pagel explained that there are two ways of doing this annexation. By Ordinance or by Orderly Annexation. Brent Nehring and Jim Unterberger of the Maine Prairie Township Board were present and much discussion followed. Mr. Stein has developers interested in this property if it is annexed into the City and City services are made available. Maine Prairie would like to see commercial and small industry in this area. It was agreed that the City and Maine Prairie should meet for further discussion. Mayor Davis called for a special meeting to be held on Monday, July 14, 2003 at 7:00 p.m. at the Kimball Area Fire/Rescue Hall, 300 Elm St. N. to meet with the Maine Prairie Township Board to discuss this annexation procedure. The Clerk Treasurer Administrator will proceed with mailing the Electric Utility Service Notice to Mr. Stein as part of the annexation procedure. Maine Prairie Township Board Members indicated that the percentage which Bauerly’s are willing to assume on 135th St. has now been lowered to $5,000.00. There quote from Bauerly’s was $22,500.00, less the $5,000.00 deduction leaves a balance of $17,500.00 which the township would like to have the City share in the cost on this line road. Issues discussed were: The need for a second quote, maintenance on 83rd Ave. and assessing abutting property owners. The issue of a grant which the Historical Group would like to have the City apply for which requires matching funds was discussed. Previous Council action was discussed and it was the consensus that no money should be put into the historical preservation of this building at this time. Paul Harvego of Fawcett, Young and Assoc. presented the City of Kimball’s year end 2002 audit and made comments in several areas. Motion Davis/Fischer that a letter be drafted to the Kimball American Legion to request funding for the baseball field improvements. MUC Jeremy Kuechle of the Kimball Express Baseball team requested a flag pole for the baseball field. He was given several options to check into as far as pricing and purchasing. The progress of the Hazel Ave. project was discussed. The mowing by community service and the mowing of MN/DOT right of way was discussed. Motion Fischer/Orbeck to approve Mayor Davis’ attendance at the Mayors conference in Duluth. MUC Motion Davis/Fischer to approve Bill Stein’s removal of a downed tree in Willow Creek Park. MUC Motion Davis/Maus to approve the following 3.2 Beer Licenses for the Kimball Fire Relief Assoc.: – Kimball Baseball Field – 210 Main St. S. – Aug. 9 and 10 – Horseshoe Pits – 210 Main St. S. – Aug. 9 – Street Dance – 11 Hazel Ave. E. – Aug. 9 MUC The Great River Regional Library Agreement was tabled. Motion Maus/Fischer to adjourn at 10:30 p.m. MUC Dianne H. Robinson Clerk Treasurer Administrator
