Meeting date: March 17, 2003 Meeting time: 7:00 p.m. Called to order by: Mayor Karla Davis Council Members present: Andy Maus, Karla Davis, Wayne Mackereth, Mickey Fischer and DuWayne Orbeck. Council Members absent: None. Others present: Sherry Donabauer, David Johnson, Ruth Johnson, Candi Walz, Sharon Jewison, Doug Jewison, Steve Edwards, Jim Unterberger, Jane Pickle, Randy Sabart and Todd Rohloff. Pledge of allegiance to the flag. Agenda Additions: Closed Labor Negotiation meeting, issues by Andy Maus. Motion Maus/Orbeck to approve the following items on the consent agenda: 1. To disconnect all delinquent utilities if not the major heat source. 2. To change the delinquent utilities shut-off procedure to calling delinquents the Wednesday before the disconnection meeting. 3. To approve Dianne Robinson’s vacation request. MUC Motion Davis/Maus to approve the March claims and the March 3rd and March 13th council minutes as presented. MUC Motion Fischer/Maus to call for a closed labor negotiations meeting on Tuesday, April 1, 2003 at 6:30 p.m. at the Kimball Fire/Rescue Hall. MUC OPEN FORUM: None David and Ruth Johnson were present to discuss the easement request on their property described as: a 5 foot temporary construction easement over, under and across the north 5.00 feet of the east 5.00 feet of Lot 16 Block 6, Townsite of Kimball Prairie, according to the recorded plat thereof, Stearns County, Minnesota. LESS area of building which lies within said 5 foot temporary construction easement. This is a temporary construction easement for the Hazel Ave. Project which will expire June 30 2004. They addressed their concerns relating to their building foundation. The City engineer informed them that the contractors would be covered with insurance should any damage occur. Sharon Jewison and Doug Jewison were also present in regard to the easement request for her property. She was informed by the City engineer that an easement for this parcel is no longer needed. Steve Edwards also addressed the easement request for his property on Hazel Ave. E. and the affect it would have on his building. Also, construction on the corners of intersecting streets were discussed. Sherry Donabauer Agent of Record for the City’s insurance coverage addressed the Liability/ Auto Policy renewal and informed the Council that the premium was remaining stable overall. A waiver for Kimball Day participants and parade entries will be drafted for those who do not provide a Certificate of Insurance. Ms. Donabauer will work with the Clerk Treasurer Administrator to complete the renewal and submit it to the League of Minnesota Cities Insurance Trust. Motion Fischer/Orbeck to introduce the following resolution and move for its adoption: RESOLUTION NUMBER 031703 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, PURSUANT TO A RESOLUTION PASSED BY THE COUNCIL ON March 17, 2003, the City Engineer has prepared plans and specifications for the improvement project on Hazel Ave. from 200 feet west of Elm Street going east to State Highway 55 in the City of Kimball and has presented such plans and specifications to the council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KIMBALL, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk Treasurer Administrator and the City Engineer shall prepare and cause to be inserted in Stearns County’s official newspaper and the Construction Bulletin and advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published 3 times, shall specify the work to be done; shall state that bids will be received by the Clerk Treasurer Administrator until 11:00 a.m. on Tuesday, April 15, 2003 at which time they will be publicly opened in the council chambers of the City Hall by the Clerk Treasurer Administrator and the City Engineer, will then be tabulated, and will be considered by the council at 7:15 p.m. on Monday, April 21, 2003 in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk Treasurer Administrator and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the City of Kimball for 5 percent of the amount of such bid. Those voting in favor thereof: Karla Davis, Andy Maus, Wayne Mackereth, Mickey Fischer and DuWayne Orbeck; those voting against, absent or abstaining: None. Motion passed. Other issues discussed were the project cost and the assessment role. Andy Maus addressed the issue of the clean-up of the oil site dumpster and the illegal dumping into this dumpster. Police Chief Todd Rohloff presented the monthly reports for Kimball and Fairhaven Township and reported on lowering the speed limit in the elementary school area to 20 MPH and the progress of the Administrative citations. Motion Maus/Davis to call for a re-zoning public hearing for Willow Creek Concrete Products, Inc. to be held on April 7, 2003 at 7:30 p.m. and instruct the Zoning Administrator to proceed with the process and publish the notice in the March 27th Tri-County News. MUC Andy Maus inquired of the progress of the Willow Creek Concrete Products, Inc. annexation and tax abatement. They would like to start construction as soon as possible. The Clerk Treasurer Administrator will make inquires of the City Attorney in reference to the tax abatement and the start of construction. Other issues addressed were the baseball field fencing, cleaning of gutters, Kimball Days meeting and a business expo. Motion Maus/Fischer to adjourn at 9:30 p.m. MUC Dianne H. Robinson Clerk Treasurer Administrator
