Meeting date: March 3, 2003 Meeting time: 7:00 p.m. Called to Order by: Mayor Davis. Council Members present: Mickey Fischer, Karla Davis and DuWayne Orbeck. Council Members absent: Andy Maus and Wayne Mackereth. Others present: Carol Newman, Delbert Holm, Rheba Holm, Brent Neisinger, Chris Jeppesen, Jim Unterberger, Candi Walz, Randy Sabart, Dan Dawson and Steve Edwards. Pledge of Allegiance to the Flag. Agenda Additions: Community service worker request, Chris’ Jeppesen’s vacation request, Aqua Lanes Consumption & Display permit, County Road 44 report, irrigation land base & yield forms and budget cuts for 2003. Motion Orbeck/Fischer to approve the following items on the consent agenda: 1. To approve the renewal of the “Consumption & Display Permit” (Set-Ups) for Playland Ballroom located at 531 State Highway 55 E. for one year. 2. To approve the request made by Chris Jeppesen to carry over 28 hours of vacation time beyond her March 20, 2003, anniversary date. Those voting in favor thereof: Fischer, Orbeck and Davis; those voting against: None; those absent: Maus and Mackereth. Motion passed. Motion Orbeck/Fischer to approve the minutes as presented. Those voting in favor thereof: Davis, Fischer and Orbeck; those voting against: None; those absent: Maus and Mackereth. Motion passed. OPEN FORUM Carol Newman presented a letter to the Council outlining work she would like to see done to the Roadside Plantings, flags on Main Street and the flower planters. This will be address further. Jim Unterberger of Maine Prairie Township addressed the needed repair to line road 135th St. Maine Prairie feels that the City should require KEEK Development to pay for the first 300 feet due to damage by their heavy equipment. Bauerly Brothers have agreed to pay for _ of the overlayment of this road from this 300 foot line to 83rd Ave. and Maine Prairie would like to have the City to share in the cost of the other _ equally with the township. Jerome Kuechle will be invited to the next meeting to discuss the repairs for KEEK Development. The Mayor requested that Maine Prairie return with cost figures as the City is facing loss of Local Government Aid and a levy limit. Delbert and Rheba Holm requested a relief in their water/sewer usage due to the freeze up of their water line and the need to leave their water run to prevent further freezing. Motion Davis/Orbeck to allow double over their normal usage. Anything over 3,200 gallons will be billed at the normal rate. Those voting in favor thereof: Orbeck, Fischer and Davis; those voting against: None; those absent: Maus and Mackereth. Motion passed. All requested for relief on water and sewer billings due to freeze up must be presented to the City Council at a Council meeting by the individual requesting the relief. Motion Fischer/Orbeck to Amend the Management & Operation Service Agreement between the City of Kimball and Paul Hoeschen, Section 2.1 – Water System, Wastewater Collection System Operator to read as follows: Kimball will pay Paul Hoeschen $30.00 per hour for services performed starting upon the signature of amendment and to request the waiver of the 90 day waiting period. Those voting in favor thereof: Davis, Fischer and Orbeck; those voting against: None; those absent: Mackereth and Maus. Motion passed. Carol Newman addressed the spraying of the weeds in the roadside plantings, using community service workers and the drafting of a plan by the Council. The Public Works Director will check into issues addressed and report back to the Council. Motion Fischer/Orbeck to pass a resolution calling for a public hearing on April 7, 2003 at 7:15 p.m. for the Tax Abatement for Willow Creek Concrete and directing the notice of the hearing to be published on March 19, 2003. Those voting in favor thereof: Davis, Orbeck, Fischer; those voting against: None; those absent: Mackereth and Maus. Motion passed. The baseball field issue was tabled until Mayor Davis has a chance to speak with Tom Marquardt of the Kimball Express Town Team, Inc. Kimball Days was reviewed from last meeting. Mayor Davis read from the League of MN. Cities Handbook on the final decisions being made by the City Council for committees. Volunteers are to be approved by the City Council. Events are to be approved at a City Council meeting by the City Council pending approval by the League of Minnesota Cities Insurance. All insurance issues will go through the Clerk Treasurer Administrator to the agent of record. Motion Orbeck/Fischer to appoint Chris Jeppesen as Kimball Days Coordinator for 2003. Those voting in favor thereof: Orbeck, Davis and Fischer; those voting against: None; those absent: Maus and Mackereth. Motion passed. All overtime hours by City employees for Kimball Days activities outside of regular City hours are to be approved by the City Council. Friday, Saturday and Sunday hours were reviewed. A Kimball Days meeting is in the planning. Mayor Davis will attend this meeting. Motion Orbeck/Fischer to register Todd Rohloff, Brian Stiles, Brent Neisinger, Dan Dawson, DuWayne Orbeck and Dianne Robinson for the Loss Control Workshop in St. Cloud on April 24th. Those voting in favor thereof: Orbeck, Davis and Fischer; those voting against: None; those absent: Maus and Mackereth. Motion passed. Steve Edwards addressed the Council in regard to the proposed special assessment on the Hazel Ave. project. He does not use water at Property Parcel #R60.34542-000 and feels that he should not have to pay a special assessment for water and sewer on this parcel of property. This is a matter that will be addressed at the assessment hearing. Motion Davis/Fischer to approve the placement of a temporary sub-station on City property in Block 13 by Xcel Energy according the drawing provided with the understanding that Xcel Energy restore this site to its original state and that it meets with the Public Works Department’s Department approval. Those voting in favor thereof: Davis, Fischer and Orbeck; those voting against: None; those absent: Mackereth and Maus. Motion passed. Mayor Davis called for a closed labor negotiations meeting on March 13 at 5:30 p.m. at the Fire Hall and a special meeting on March 13 at 7:00 p.m. at City Hall for non-union job descriptions and employee handbook review. Public Works Department week-end on call schedule, working hours and splitting start time between employees was discussed. This was tabled until the special meeting. Carol Newman addressed the issue of soil borings behind City Hall by the historical group. They were only requesting information from the feasibility study that was previously done by the Wold Group. Dianne Robinson reported that she would be attending the HIPAA training session to learn about this new mandate on Cities. Motion Orbeck/Fischer to approve the Base and Yield Election Forms for City owned land leased to Janski farms. Those voting in favor thereof: Fischer, Orbeck and Davis; those voting against: None; those absent: Maus and Mackereth. The sign for the public parking lot was tabled to a later meeting. Motion Fischer/Davis to approve the use of a community service worker who has 40 hours. Those voting in favor thereof: Davis, Orbeck and Fischer: those voting against: None; those absent: Maus and Mackereth. Motion passed. Motion to approve Chris Jeppesen’s vacation request. Those voting in favor thereof: Davis, Fischer and Orbeck; those voting against: None; those absent; Maus and Mackereth. Motion passed. Motion Fischer/Orbeck to approve the Consumption and Use Permit (Set-ups) for Aqua Lanes, 250 Magnus Johnson St. N. as presented. Those voting in favor thereof: Davis, Orbeck and Fischer; those voting against: None; those absent: Maus and Mackereth. Motion passed. Clerk Treasurer Administrator presented budget cut recommendations. Cuts will be addressed at a special budget meeting. City Engineer Randy Sabart presented the plans for advertising for bids and the resolution for these bids that need to be presented at the next meeting, an explanation of the engineering expenses and a staff change within Ehler’s & Assoc. for the financial c
onsulting. Motion Orbeck/Fischer to adjourn at 11:30 p.m. Those voting in favor thereof: Davis, Orbeck and Fischer; those voting against: None; those absent: Maus and Mackereth. Motion passed. Dianne H. Robinson Clerk Treasurer Administrator
