Meeting date: May 5, 2003 Meeting time: 7:00 p.m. Called to order by: Mayor Karla Davis Councilmembers present: Karla Davis, Mickey Fischer, Andy Maus, DuWayne Orbeck and Wayne Mackereth. Councilmembers absent: None. Others present: Brian Kuechle, Randy Sabart, Candi Walz, Tom Zipoy, Cliff Dahl, Shannon Dahl, Jerome Kuechle, Tom Marquardt and Howard Penertz. Additions to the agenda: ADSL Internet Contract, Greg Anderson dog licenses and Medical/Dental/Life Ins. Renewal. Motion Maus/Davis to approve the following items on the consent agenda: 1. To approve the request made by the Kimball American Legion to sell intoxicating malt liquor outside the licensed premises on May 25 and July 19. 2. To approve the request made by the Kimball Sports Booster Club to approve an application for Exempt Permit for Raffles at the Kimball Area High School on August 9, 2003. 3. To approve the creation of two new Money Market Accounts: SAC Reserve and WAC Reserve and to transfer from the water and sewer checking the SAC and WAC fees collected since the start of the $1,250.00 fees for these services. MUC Motion Fischer/Orbeck to approve the April 21 and April 28 minutes as presented. MUC Mayor Davis Called to Order the Conditional Use Permit, PUD, Plat #11 and the Rezoning Hearing for Greely Plat #II. Zoning Administrator Chris Jeppesen reviewed each item with those present and answered questions. Hearing was closed. Motion Maus/Fischer to approve the Proposed Plat, Conditional Use Permit and PUD as follows and including items outlined in a letter from MN/DOT: 1. Replatting of Outlots B,C, and D, Greely Edition, to be Lots 1-7, Block 1, Lot 1, Block 2, Lots 1-20, Block 3, and Outlots A & B Greely Edition Plat Two, per attachment #1 – Preliminary Plat Hearing, and Platting the addition road. 2. Conditional Use Permit for Planned Unit Development status for Greely Edition Plat Two including: – Variance front yard set back from 30′ to 20′ from right of way. – Variance lot sizes according to attachment #2 – Variance to allow up to 8 dwelling units on Lot 1, Block 2 Those voting in favor thereof: Maus, Fischer, Davis, Mackereth, Orbeck and Fischer; those voting against, absent or abstaining: None. Motion passed. Motion Fischer/Maus to Rezone Outlot D in Greely Edition Plat Two from R-1 (urban residential) to B-1 (highway commercial). Those voting in favor thereof: Maus, Davis, Orbeck, Fischer and Mackereth: those voting against, absent or abstaining: None. Motion passed. Conditions of the fencing of Outlot D will be left to the discretion of Jerome Kuechle and Tony Bollman. Councilmember Maus addressed the installation of two stop sign from the Greely Edition onto 135th Street. Jerome Kuechle will have them installed. The slope on the water run-off pond located in Plat I of Greely Edition will be reviewed by City Engineer Randy Sabart and he will report back at the May 19th meeting. City Engineer Randy Sabart reviewed the Greely Edition Plat Two for Developer Jerome Kuechle which outlined the streets, storm sewers, water mains, sewer mains, a lift station and a water run-off pond. Tom Zipoy, Attorney for Jerome Kuechle, addressed the Development Agreement which he drafted and sent to the City Attorney. This Agreement should be ready for presentation at the May 19th meeting. Mayor Davis questioned Jerome Kuechle about the Public Works Departments involvement in the Hazel Ave. Project. He felt that the Public Works Director should be available during project hours to turn valves on and off. His crew starts work at 7:00 a.m. and will work until 6:30 p.m. This area can be further addressed at the pre-construction meeting. Zoning Administrator Chris Jeppesen requested that the City Council consider increasing the fee charged for Conditional Use Permits, Variances and Rezoning as this fee no longer covers the cost. She will research what other cities are charging and will report back at the May 19th meeting. Chris Jeppesen as Kimball Days Coordinator will give a report at the May 19th meeting. Tom Marquardt and Howard Penertz reported on the status of the baseball field fencing and will meet with Kimball Lions members in regard to the placement of the chain link portion of the fence. Motion Davis/Maus to approve the naming of the baseball field “Kimball Veteran’s Memorial Field as recommended by the Kimball Express Baseball Team. MUC The City Attorney will be contacted in regard to an amendment to the Baseball Facility Use Permit pertaining to advertising on the fence. Other areas of discussion was the cost of dram shop insurance, the first home game being June 1 and a request that they City install a sprinkler system for the baseball field. Cost would be approx. $10,000.00. If the team assists with labor, this could reduce the cost to $5,000.00. Councilmember Fischer addressed proposed cuts in Local Government Aid. Motion Fischer/Mackereth to accept the donation of the baseball fence and the scoreboard. MUC Fire Chief Tom Ehlinger addressed the following issues with the Council: 1. Clarification on how members should be paid for calls when a fire or rescue call is received by the department and is then cancelled by dispatch before the fire trucks leave the hall. Stay with present policy. 2. Clarification on how members should be paid for calls and training meetings when the member is on duty as an employee of the city. Mayor Davis will contact the League of MN. Cities on this issue. 3. Clarification on how members should be paid for calls when the department receives a rescue call while members are already present at the hall. Every one is willing and able to respond, but usually 5 or 6 are chosen to go to incident. Motion Davis/Fischer to pay the non-attendees for one hour and those attending the incident according to the current policy. MUC Wayne Mackereth will attend the next Maine Prairie Township Board meeting to discuss space rental fee at the Fire/Rescue Hall per a recommendation made by the Fire Board. Motion Maus/Mackereth to decrease the Equipment Replacement portion of the Aug. 2003 – Aug. 2004 Fire/Rescue budget from $20,000.00 to $10,000.00 and the Aug. 2004 – Aug. 2005 Fire/Rescue budget from $20,000.00 to $10,000.00. MUC Motion Davis/Fischer that all City Departments must take a lunch break and that the City Office will be closed from 12:00 p.m. to 12:30 p.m. MUC Motion Davis/Fischer that all overtime must be approved by each department’s Council liaison. (40 hours is regular time for all departments except Police Department which is 45 hours). Time spent at meetings will be deducted from office hour time. MUC Clerk Treasurer Administrator Dianne Robinson will speak with Deputy Clerk Treasurer Chris Jeppesen about increasing hours not to exceed 29 hours. Councilmember Maus will contact SEH, Inc. about engineering time at Council meetings. Clerk Treasurer Administrator Dianne Robinson reported on the use of a facsimile signature, the used oil dump proceeds, a nuisance issue, changing Council meetings to once a month, the progress of the agreement with the Great River Regional Library, the Community Ed. Swim Program, Roadside Plantings, the capital outlay fund and purchase orders. Motion Fischer/Davis to charge Greg Anderson $30.00 for one dog and $15.00 for the second dog for a late dog licensing fee. MUC Motion Davis/Fischer to renew the ADSL Internet Contract with Melrose Telephone Company. MUC Motion Davis/Maus to renew the Medical/Dental/Life Insurance coverage with PEIP. MUC Motion Maus/Orbeck to adjourn at 11:32 p.m. MUC Dianne H. Robinson Clerk Treasurer Administrator
