Meeting was called to order by Mayor Tammy Konz at 7:00 p.m. Councilmembers present: Tammy Konz, DuWayne Orbeck, Chris Jansky, Eric Loewen and Joe Krippner. Councilmembers absent: None. Others present: Carol Newman, Mary Johnson, Chris Langness, Jim Schulz, Chad Johnson, Paul Hoeschen, Jim Frilstad, Jean Matua, Tim Young, Jerome Kuechle and Dan Konz. Motion Orbeck/Krippner to approve the minutes of the Feb. 20, 2007 meeting as presented. Motion passed. Motion Orbeck/Jansky to approve the following items on the consent agenda: 1. To approve Chris Jeppesen’s request to carry over 3 hours of vacation past her March 20th anniversary date. Motion passed. Chad Johnson of the Public Works Department introduced Paul Hoeschen, Contract Consultant for the Water/Sewer Department. He handed out a report on the Wastewater Treatment Facility which stated that additional flow from Heritage Park and Scheeler Addition is estimated at 62,200 gallons per day. Current flow is 64,100 gallons per day recorded as the wettest 180 day period for a combined flow of 126,300 gallons per day. If pond depth is increased from six feet to seven feet in all three ponds by adding aeration/mixing in ponds 1 & 2 (primary ponds), storage capacity can increase from 95,000 gallons per day to 120,400 gallons per day. The third pond is considered tertiary treatment which doesn’t require aeration/mixing to increase the depth to seven feet. The recent sewer pipe replacement should result in a flow reduction, possibly allowing treatment for 1,191 people in seven foot pond. Two Pond Doctors in each primary pond should provide BOD capacity for more than 1,191 people. Irrigation capacity can double by planting ryegrass or alfalfa instead of a row crop, providing capacity for more than 1,191 people. If pond storage, BOD capacity and irrigation capacity can be achieved with seven foot ponds and ryegrass or alfalfa are planted, hopefully we can get approval of the added capacity by MPCA before we apply for a new NPDES permit. We must apply 180 days before permit expires. Mr. Hoeschen stated that Terri Roth of MPCA can approve the Sanitary Sewer Main Extension for the whole Scheeler Addition based on this report. A long term fix is still needed. The present Pond Doctor is a test for MPCA and the Rapid Infiltration System (RIB’S) are for disposal and treatment only, not capacity. This will not replace spray irrigation; it will only add to it. City Engineer Jim Schulz stated that the long term fix expansion is a four year process from design to construction before it goes on line. Mr. Hoeschen stated that MPCA approved the first pond doctor and the City is waiting for MPCA test approval which requires one year of data. He will speak to Terri Roth and Brian Fitzpatrick of MPCA and ask them to approve the City use of existing capacity. The City should have the engineer push forward with a 20 year plan. A new pond doctor costs approx. $29,900.00 and a refurbished one costs approx. $13,900.00. Mr. Hoeschen recommended 2 pond doctors each in ponds one and two. He will also be looking into some grant funds for this project. He will be reporting back at the next meeting and will also be including the pond doctors in the NPDES permit renewal. Police Chief Jim Frilstad introduced Chris Langness and recommended him for the open part time police officer position. Appointment was tabled to the end of the meeting. City Attorney Tim Young reported on the Sunday Liquor License Ordinance Amendment. Hours of operation were discussed. He will provide the City with an amendment ready for adoption at the next meeting. Mary Johnson gave an overview of the City Hall restoration project and requested approval of a letter of agreement going from 10 years to 20 years. Motion Konz/Loewen to approve the letter of agreement with a 20 year term for Phase III of the City Hall restoration project. Motion passed. Mayor Tammy Konz called for a Special City Council meeting on Tuesday, April 3, 2007 starting at 6:00 p.m. to meet with insurance agents quoting on employee health, dental, life and disability insurance coverage. City Engineer Jim Schulz will report on the long range planning for the wastewater expansion and feasibility report at the first and second meeting in April. Jerome Kuechle addressed the renewal of surety for Scheeler Addition and City Engineer Jim Schulz commented that a letter of acceptance of the project had not been issued and completion of punch list items. The warrantee period begins when the project is accepted by the City according to the Development Agreement terms. Jerome Kuechle requested that the City exchange the cost of the magnetic flow metered man hole for the surety. The City Engineer reported that this would require an amendment to the Development Agreement and needs to be reviewed by the City Attorney. It was requested that Jerome Kuechle put together a request in writing and bring it to the City Clerk Treasurer who will then address the issue with the City Attorney. The Council made a minor change to agenda items. Anyone wishing to be addressed at the Council meeting needs to be placed on the agenda by making a request of the Clerk Treasurer by 9:00 a.m. on the Tuesday prior to the meeting if documentation needs to be prepared by City Staff for the Council packets. If no documentation needs preparation, the placement on the agenda is 9:00 a.m. on the Thursday before the meeting. Motion Orbeck/Krippner to determine Jim Frilstad’s anniversary date based on actual active time employed by the City. Motion passed. Motion Jansky/Krippner to hire Chris Langness as a police officer working part time hours effective Feb. 21, 2007 at an hourly rate of $14.50 per hour with a six month review. Motion passed. Joe Krippner reported on the cost and service if a WEB site is done with Tom Ethan of Hove. Mr. Ethan will be present at the first meeting in April. Jean Matua also requested to be allowed to put together a bid for this service. Clerk Treasurer Dianne Robinson presented a Request For Proposal she had drafted for soliciting bids from consultants for Comprehensive Planning. The Council will review and address at the next meeting. Motion Jansky/Orbeck to adjourn at 9:35 p.m. Motion passed. Dianne H. Robinson Clerk Treasurer
